Health systems across the country are gearing up to migrate their data to Nuvolo, a leading enterprise asset management (EAM) platform. As a trusted Nuvolo Premier Partner and implementation expert, we understand the challenges faced by IT, Biomedical Engineering, and Facilities leaders in this process. In this article, we delve into the critical step of data preparation and highlight how our expertise can guide organizations towards a successful Nuvolo implementation.
Understanding the Data Challenges
Before embarking on the data preparation journey, it’s crucial to acknowledge the key challenges involved. By addressing these challenges, health systems can ensure a seamless transition to Nuvolo and maximize the benefits of this robust platform. Here are the primary data challenges that organizations encounter:
Sheer Data Volume
The volume of data that health systems possess is often massive. To provide context, let’s consider a recent Nuvolo migration we led for a large health system in the Midwest. The scope of this migration included:
- Clinical: 350,000 devices, 1.75 million work orders, and 80,000 maintenance schedules.
- Facilities: 350,000 devices, over 5 million work orders, 200,000 maintenance schedules, and managing 100,000 rooms across 250 locations.
- Additional: Configuration of reference tables such as contracts, checklists, manufacturers, models, and vendors.
Migration from Disparate Systems
Organizations commonly rely on various data sources, including Computerized Maintenance Management Systems (CMMS), Building Management Systems (BMS), and Real-Time Location Systems (RLTS). Integrating data from these disparate systems poses a significant challenge due to variations in data formats and structures.
Lack of Standardization
Inconsistencies in data can arise from different sources within an organization. For instance, health systems involved in acquisitions need to reconcile data elements from parent organizations with those of the acquired entities. Moreover, varying naming conventions for devices or assets across different departments can lead to inconsistencies. Additionally, end users may input data in different formats and spellings, further complicating data standardization.
Missing Data
Despite the abundance of data, health systems often face missing data issues. Blank fields may result from user errors, or critical data elements required for effective asset management might be scattered across tools that are not integrated. Our clients frequently turn to us for assistance in resolving missing data challenges, which can impact the smooth implementation of Nuvolo.
How We Facilitate Successful Data Preparation
To set our clients up for long-term success, we engage in two foundational activities at the beginning of each project. These activities provide the necessary insights and establish a robust data governance framework. Let’s explore them in detail:
1. Diagnostic Data Health Check
Our first step is to conduct a comprehensive diagnostic data health check. This process allows us to identify any data gaps and challenges that need to be addressed. During the health check, our experienced team performs detailed analyses, such as:
- Running reports on devices to identify missing entries in key mandatory fields.
- Assessing the completeness and accuracy of work orders.
- Evaluating the presence of any uncompleted or empty work.
As a leading Nuvolo implementation partner, we leverage pre-built data maps to quickly identify gaps in client data. Our goal is to ensure compliance with industry standards and Nuvolo best practices.
2. Establishing a Data Governance Framework
We recognize that a standardized data governance framework is vital for consistent and efficient data management. Collaboration among key stakeholders from clinical engineering and facility management is essential to develop this framework. The resulting framework encompasses processes for data collection, storage, and utilization across the entire enterprise.
Nuvolo Data Preparation: Mapping, Cleansing, Conversion, Validation, and Migration
With a clear understanding of data gaps and a well-defined data governance framework in place, our consultants proceed with data preparation through the following steps:
1. Data Mapping
Our experts identify the source systems containing the data necessary for the Nuvolo implementation. This step involves creating a comprehensive mapping document that outlines the source fields and their corresponding fields in Nuvolo.
2. Data Cleansing
To ensure data accuracy, we meticulously identify and rectify errors and inconsistencies. Our data cleansing process involves addressing duplicate records, incomplete data, and incorrect data formats or spellings.
3. Data Conversion
Converting data into the required format for seamless importation into Nuvolo is a critical step. Our consultants create data templates and employ data transformation techniques to achieve the desired format.
4. Data Validation
We prioritize data integrity by rigorously validating the imported data. This involves verifying the accuracy and completeness of the data against predefined business rules. Additionally, we perform thorough data quality checks to ensure high data reliability.
5. Data Migration
Finally, the cleansed, validated, and formatted data is imported into Nuvolo. Our consultants expertly configure data migration tools, oversee the data import process, and verify the accurate transfer of data to the Nuvolo platform.
Expert Guidance and Support
Navigating the complexities of Nuvolo implementation and data preparation can be daunting. However, you’re not alone on this journey. Our Nuvolo consultants have successfully guided some of the largest health systems in the U.S., providing expert support throughout the data preparation process. They possess in-depth knowledge of Nuvolo’s latest release, Sweden, ensuring that your organization benefits from the platform’s full potential.
Conclusion
Effective data preparation is crucial for a seamless transition to Nuvolo. By addressing data challenges, establishing a robust governance framework, and leveraging expert guidance, health systems can unlock the power of Nuvolo’s enterprise asset management platform. Partnering with our experienced consultants ensures that your organization achieves a successful Nuvolo implementation, streamlining asset management, work orders, and service requests across devices and facilities. Embrace the journey to Nuvolo with confidence and optimize your operations for enhanced productivity and efficiency.